Flyer Review Process

The Beaverton School District and its schools review materials distribution requests from internal, community-based, nonprofit and for-profit organizations on an ongoing basis during the school year. Materials submitted for review must offer educational and/or extra-curricular learning opportunities for children, families and/or staff.

Commercial advertising is not permitted unless specifically indicated by the administrative rule KJA-AR.

Materials accepted for distribution or display must not:

Be obscene, indecent or vulgar
Advocate illegal activities, violence or hate
Contain libelous or defamatory information
Discriminate or contain bias toward an individual’s race, gender, sexual orientation, religious or ethnic identity
Be likely to cause substantial disruption of or material interference with discipline or the education of students in the school in which the material is posted or distributed
Promote, favor or oppose a candidate for elected office or a ballot measure
Advocate religion or a particular faith or religious viewpoint through proselytization

Materials Reviewed by School Administrators

Materials created by school staff for internal class or school-wide distribution
Materials created by a school-sponsored club, organization or team. Example: drama club, National Honor Society, high school sports team
Materials created by a school-affiliated club, organization or team. Example: high school club sports team (i.e. lacrosse, ski), PTO/PTC
Materials created by an organization designated as part of a school’s or department’s Community Partnership Team. Example: a partnering church offering a soccer camp for the school’s students or a partnering nonprofit offering English classes to non-English speaking parents

Materials Reviewed by Communications & Community Involvement

Materials created by a feeder school, feeder school-sponsored organization or a feeder school-affiliated organization. Example: high school sports team holding a summer camp for elementary school students
Materials created by an organization with a contract or memorandum of understanding (MOU) with the district, district department or school. Example: on-site child care service, REAP, Virginia Garcia, Adelante Mujeres
Materials created by a taxpayer-funded agency. Example: City of Beaverton, Tualatin Hills Park & Recreation District (but excluding THPRD affiliates), Portland Community College (PCC), Washington County, Washington County Cooperative Library Services (WCCLS)
Materials created by a non-profit organization with Facility Use approval. Example: nonprofit offering before & after-school activity in a school
Materials created by a for-profit organization with Facility Use approval. Example: OMSI offering before & after-school activity in a school

Approval Process

Materials Reviewed by School Administrators

Materials should be submitted to the administrator for approval at least two weeks in advance, if possible, and only during the school year.
Materials submitted for review must offer or support educational and/or extra-curricular learning opportunities for children, families and/or staff.
Materials submitted by school-affiliated organizations or school/department Community Partnership Team members (see above examples) must include the following disclaimer at the bottom of the materials: “The Beaverton School District does not sponsor or endorse the activities and/or information contained in this material.”
Approved materials can be distributed in the following ways at the discretion of the administrator:
1. Student distribution
2. Staff distribution
3. Interior school display area
4. Exterior school display area
5. Electronic distribution
Before & After-school activities taking place at a school that are operated by nonprofit or for-profit organizations with Facility Use approval must be approved by Communications & Community Involvement (CCI), not the school.
Approved materials are valid for the duration of the class/activity being offered. Schools and departments should regularly delete or remove dated materials.

Materials Reviewed by CCI

Materials should be submitted to CCI for approval at least two weeks in advance and only during the school year.
Requesters must complete the Flyer & Materials Distribution Request form below.
Materials submitted for review must offer or support educational and/or extra-curricular learning opportunities for children, families and/or staff.
For those materials that will appear on the district website, a final pdf version of the materials must be reviewed for ADA (American Disabilities Act) compliance. Guidelines can be found below.
All materials submitted for review by CCI must include this disclaimer: “The Beaverton School District does not sponsor or endorse the activities and/or information contained in this material.”
Approved materials can be distributed in the following ways at the discretion of CCI:

Student distribution
Staff distribution
Interior school display area
Exterior school display area
District website
Electronic distribution

CCI will provide schools with a monthly reminder of approved flyers posted to the Before & After-school Activities webpage.
Approved materials are valid for the duration of the class/activity being offered. CCI should regularly delete or remove dated materials.

Flyer & Material Distribution Request Form

How to Make Your Flyer ADA Accessible

If you have questions, please contact Zuley Gonzalez

Beaverton Schools

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Materials accepted for distribution or display must not:

Materials Reviewed by School Administrators

Materials Reviewed by Communications & Community Involvement

Approval Process

Materials Reviewed by School Administrators

Materials Reviewed by CCI

How to Make Your Flyer ADA Accessible

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